AREAS OF RESPONSIBILITY

I. ADMINISTRATIVE SUPPORT

• Answer the office phone and respond to general inquiries

• Serve as a welcoming presence in the office, greeting guests and receiving deliveries

• Assist with the onboarding of new members and volunteers

• Update the staff calendar in Google

• Support the organization of the staff shared drive in Google

II. FACILITY & SUPPORT MANAGEMENT

• Maintain and organize office supplies; purchase replacements as needed

• Conduct light housekeeping, including watering plants, emptying trash, vacuuming, and cleaning surfaces and restrooms

• Check mailboxes at all locations

• Coordinate monthly cleaning and other services as needed for CTK facilities

• Serve as the point of contact with the landlord for office repairs and maintenance scheduling

III. MINISTRY SUPPORT

• Assist ministers with volunteer onboarding, including team assignments and welcome materials

• Email assigned service readings to lectors

• Coordinate travel arrangements for the Rector

• Book accommodations for Staff and Vestry retreats

• Purchase supplies for ministry needs

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QUALIFICATIONS

• Strong organizational skills and attention to detail

• Excellent written and verbal communication skills

• Proficiency with Google Workspace; comfortability learning new software such as Planning Center, Asana, or Canva.

• Able to take initiative, problem-solve, and follow through on tasks as assigned

• Capable of handling confidential information with discretion

• Must be able to occasionally lift 40 pounds

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STRUCTURE

• Reports to Ministry Director

• Part-time (10 hours per week)

• In-person position with some scheduling flexibility within regular office hours

• Compensation dependent on experience